JOBS

Friday, August 8, 2008

Makon Group needs Document and Data Controller

Document and Data Controller

The applicant must be able to handle (with Project Specific) Document and Data with respect to:

•   Information Management Plan
•   Document Deliverable Register DDR (per phase)
•   Document Numbering  / Control Procedures
•   Document Review Matrix DRM
•   Document Forms and Templates (Project specific)
•   Tagging Philosophy (Project Specific)
•   Transfer and Tracking of engineering documents/drawing

For the following phases of the project:
   
•   Conceptual Design
•   Detailed Design
•   Procurement
•   Fabrication
•   Commissioning
•   Operations


Scope of Work

-Co-ordinate the raising of changes to designs and documentation following agreed, formal procedures.
-Ensure that documents are released to the correct department and/or personnel.
-Maintain document control processes and ensure appropriate storage of soft and hard copy materials.
-Maintain the integrity of the documents; that all signatures have been obtained; all inserts are included; and that full electronic copies of text & attachments are available and stored on DMS.
-Propose solutions to modify DMS to better serve the users.
-Call for meetings/discussions to address concerns regarding non-compliancy of project requirements.
-Highlight problem areas to the relevant groups and propose solutions.
-Provide support to the Spare Parts Team to create spreadsheets for equipment tagging and upload them into DMS.
-Register all incoming drawings, correspondence and other project-related documents.
-Maintain and manage project document archives, document imaging, reproduction and distribution both on paper and electronically.
-Setting up filing systems both in HQ and Project Site.
-Define, set-up and implement Electronic Document Management System (EDMS-Livelink) and taking overall responsibility for the maintenance of the system.
-Set up and manage folder structures, document attributes, users and user permissions in EDMS.
-Ensure all processes adhere to the QA/QC procedures.
-Electronic transmission of documents in accordance to project distribution system.
-Document classification, sorting, filing, archiving and retrieval of documents in accordance to project document indexing and filing system.
-Operate the Document Management System
-Prepare project documents and data from engineering groups or suppliers and distribute them appropriately.
-Prepare project records of drawings and data.
-Receive project documents for formal issue. To order prints, collate and assemble prints and arrange for distribution.
-Collate, catalogue & disseminate Project documentation.
-Assign numbers to Project Documentation.
-Set-up Project Filing System (hardcopy & electronic).
-Sending Project Faxes, Co-ordinating reprographic duties.
-Ensure documentations are correct and up-to-date at all times, allowing rapid and efficient retrieval of documentation.
-Archiving of all relevant project documentation.


Educational Requirement

First Degree (Bsc) in any of the Engineering or Science background form a reputable university


Send your CVs asap to general@makon-group.com

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