Makon Group needs Document and Data Controller

Document and Data Controller The applicant must be able to handle (with Project Specific) Document and Data with respect to: •   Information Management Plan •   Document Deliverable Register DDR (per phase) •   Document Numbering  / Control Procedures •   Document Review Matrix DRM •   Document Forms and Templates (Project specific) •   Tagging Philosophy (Project Specific) •   Transfer and Tracking of engineering documents/drawing For the following phases of the project:     •   Conceptual Design •   Detailed Design •   Procurement •   Fabrication •   Commissioning •   Operations Scope of Work -Co-ordinate the raising of changes to designs and documentation following agreed, formal procedures. -Ensure that documents are released to the correct department and/or personnel. -Maintain document control processes and ensure appropriate storage of soft and hard copy materials. -Maintain the integrity of the documents; that all signatures have been obtained; all inserts are included; and that full electronic copies of text & attachments are available and stored on DMS. -Propose solutions to modify DMS to better serve the users. -Call for meetings/discussions to address concerns regarding non-compliancy of project requirements. -Highlight problem areas to the relevant groups and propose solutions. -Provide support to the Spare Parts Team to create spreadsheets for equipment tagging and upload them into DMS. -Register all incoming drawings, correspondence and other project-related documents. -Maintain and manage project document archives, document imaging, reproduction and distribution both on paper and electronically. -Setting up filing systems both in HQ and Project Site. -Define, set-up and implement Electronic Document Management System (EDMS-Livelink) and taking overall responsibility for the maintenance of the system. -Set up and manage folder structures, document attributes, users and user permissions in EDMS. -Ensure all processes adhere to the QA/QC procedures. -Electronic transmission of documents in accordance to project distribution system. -Document classification, sorting, filing, archiving and retrieval of documents in accordance to project document indexing and filing system. -Operate the Document Management System -Prepare project documents and data from engineering groups or suppliers and distribute them appropriately. -Prepare project records of drawings and data. -Receive project documents for formal issue. To order prints, collate and assemble prints and arrange for distribution. -Collate, catalogue & disseminate Project documentation. -Assign numbers to Project Documentation. -Set-up Project Filing System (hardcopy & electronic). -Sending Project Faxes, Co-ordinating reprographic duties. -Ensure documentations are correct and up-to-date at all times, allowing rapid and efficient retrieval of documentation. -Archiving of all relevant project documentation. Educational Requirement First Degree (Bsc) in any of the Engineering or Science background form a reputable university Send your CVs asap to general@makon-group.com